Senior Administrative Assistant/Administrative Assistant for Industry Collaboration and Event Promotion

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Senior Administrative Assistant/Administrative Assistant for Industry Collaboration and Event Promotion

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(Reference No.: ICI/ICEP/SAA/AA/05/2026)

Administrative Staff

The Institute of Collaborative Innovation (ICI) of the University of Macau invites applications for the position of Senior Administrative Assistant/Administrative Assistant at a taxable monthly salary ranging from MOP25,380 to MOP43,240 (index 270 – 460).

Responsibilities

1. Assist in organizing events and managing end-to-end logistics, including forums, exhibitions, workshops, and networking sessions, to support the institute’s programs and outreach efforts;
2. Support the promotion and visibility of incubation companies and transferable projects by curating their participation in industry forums, exhibitions, and roadshows;
3. Liaise with incubation companies and project teams to coordinate their involvement in events and exposure activities: communicate event timelines, gather necessary information, confirm participation logistics, and provide on-ground assistance;
4. Assist in building and nurturing strategic partnerships with key stakeholders across Macao, Chinese Mainland, and internationally, including incubators, startup competition platforms, local enterprises, and industry associations;
5. Support various institutional activities and coordinate the procurement of goods, services and works.

Requirements

1. Bachelor’s degree or above in Business Administration, Marketing, Event Management, Public Administration or a related discipline;
2. At least 3 years of hands-on experience in organizing end-to-end events, covering logistics planning, vendor coordination, on-site setup, and post-event follow-up. Prior experience in university-hosted forums, exhibitions, seminars, lectures, or networking sessions is an advantage;
3. Demonstrated ability to identify potential sponsors, draft sponsorship proposals, and assist in negotiations or follow-up processes to secure financial or in-kind support;
4. Excellent interpersonal and liaison skills to effectively coordinate with incubation companies, project teams, and external stakeholders. Knowledge of industry-academia collaboration is an advantage;
5. Proficiency in both spoken and written English and Chinese (including Cantonese and Mandarin);
6. Ability to clearly communicate event timelines, collect necessary materials, confirm logistics, and provide on-ground support throughout the event lifecycle;
7. A proactive team player with a problem-solving mindset and a willingness to provide on-site assistance during events.

Application Procedure

Applicants should visit https://career.admo.um.edu.mo/ for more details and apply ONLINE on or before 26 May 2026. Application screening will be based on requirements listed above. Please indicate the education qualification obtained and describe relevant work experience clearly in the Curriculum Vitae and application form. The contact points are:

Human Resources Section, Office of Administration

University of Macau, Av. da Universidade, Taipa, Macau, China

Website: https://career.admo.um.edu.mo/;  Email: vacancy@um.edu.mo

Tel: +853 8822 8578;  Fax: +853 8822 2412

The effective position and salary index are subject to the Personnel Statute of the University of Macau in force. The University of Macau reserves the right not to appoint a candidate. Applicants with less qualification and experience can be offered lower positions under special circumstances.

***Personal data provided by applicants will be kept confidential and used for recruitment purpose only***

** Under the equal condition of qualifications and experience, priority will be given to Macao permanent residents**