Senior Administrative Assistant/Administrative Assistant for the Institute of Advanced Studies in Humanities and Social Sciences

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Senior Administrative Assistant/Administrative Assistant for the Institute of Advanced Studies in Humanities and Social Sciences

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(Reference No.: IAS/SAA/AA/09/2024)

Administrative Staff

The Institute of Advanced Studies in Humanities and Social Sciences (IAS) of the University of Macau invites applications for the position of Senior Administrative Assistant/Administrative Assistant at a taxable monthly salary ranging from MOP25,380 to MOP43,240 (index 270 – 460).

Responsibilities

1. Plan, organize, and execute academic events and projects, such as conferences, symposiums, and lectures, in collaboration with international academic institutions and within the university;
2. Manage promotion, public relations, and communication efforts related to academic exchange and collaboration initiatives, including social media promotion;
3. Prepare correspondence, speeches, and reports to support academic projects and collaborations;
4. Coordinate and support inbound and outbound visits, meetings, events, talks, and other ad-hoc projects;
5. Undertake office administration tasks, including proposal writing, facilities reservation, procurement, and logistical arrangements;
6. Perform additional duties as required to support the overall office operation.

Requirements

1. Bachelor’s degree or above, preferably in International Relations / Event Management / Communication / Translation & Interpretation of Chinese & English;
2. Minimum of 1 year of full-time work experience in organizing and managing academic events, activities, and related logistical arrangements, preferably with extensive experience working in overseas academic institutions;
3. Rich experience in organizing inbound and outbound visits is an advantage;
4. Proficiency in written and spoken English and Chinese (both Traditional and Simplified Chinese) is required. Fluency in Portuguese is an added advantage;
5. Experience in managing promotion through social media platforms or applications; Proficiency in using tools like WordPress, Xiaohongshu, Facebook, and Instagram is preferred;
6. Excellent business writing abilities, and good interpersonal skills.

Application Procedure

Applicants should visit https://career.admo.um.edu.mo/ for more details and apply ONLINE on or before 19 September 2024. Application screening will be based on requirements listed above. Please indicate the education qualification obtained and describe relevant work experience clearly in the Curriculum Vitae and application form. The contact points are:

Human Resources Section, Office of Administration

University of Macau, Av. da Universidade, Taipa, Macau, China

Website: https://career.admo.um.edu.mo/;  Email: vacancy@um.edu.mo

Tel: +853 8822 8574;  Fax: +853 8822 2412

The effective position and salary index are subject to the Personnel Statute of the University of Macau in force. The University of Macau reserves the right not to appoint a candidate. Applicants with less qualification and experience can be offered lower positions under special circumstances.

***Personal data provided by applicants will be kept confidential and used for recruitment purpose only***

** Under the equal condition of qualifications and experience, priority will be given to Macao permanent residents**